Assistant Director

If you are interested in this position, please provide a CV and a cover letter describing why this position is of interest to you.

SUMMARY:

The Assistant Executive Director works under the direct supervision of the Executive Director to promote and advance the Mission of Konbit Sante.  S/he is responsible for the management and day-to-day administration of the US Konbit Sante operations with particular focus on human resources, volunteer liaison, communications, development and fundraising, and procurement/logistics.

MAJOR DUTIES:

General

  1. Coordinates US-based activities with Executive Director and Haiti-based management staff.

  2. Supervises activities of US-based staff

  3. Develops and implements fundraising/development plans for KS, in conjunction with the Development Committee

  4. Attends and participates in all KS Board of Directors monthly meetings, and leads and facilitates selected US-based committees to advance KS organizational and program objectives. 

  5. Plans, develops, and coordinates the execution of organizational policy, procedures, and operations;

  6. In the case of the prolonged absence of the Executive Director, the Assistant will assume the role and duties of the Executive Director, and will report directly to the President of the Board.

  7. Performs miscellaneous job-related duties and special projects as assigned by Executive Director.

Human Resource Management

  1. Acts as the primary human resources manager of all US-based staff, responsible for hiring, promotion, and termination in accordance with the US Konbit Sante Employee Handbook.

  2. Manages the work flow in the US office; prioritizing, supervising, assigning and coordinating work of all US-based staff and volunteers.  

  3. Ensures up-to-date job descriptions and performance evaluations, and sound human resource practices for US KS staff.

  4. Monitors compliance with KS policies and procedures, as well as relevant regulations and laws.

  5. Plans, develops, and coordinates policies, procedures, and operations of volunteer component of KS’s work; promoting active and appropriate participation by volunteers in the organization's work.

 

Development & Communications/Public Relations

  1. Develops and implements fundraising/development plans for KS, in conjunction with the Development Committee

  2. Assists with preparing major donor requests in collaboration with the Executive Director and Program Director and at times represents the organization with major donors.

  3. Works with staff and volunteers to develop and maintain communications through website, social media, email blasts, annual reports, brochures, newsletters, volunteer guides, etc.

  4. Assures that donor databases are maintained. Maintains official records and documents, and ensures compliance with federal, state and local regulations and major donor reporting requirements.

 

Supply-chain/Logistics

  1. Manages Konbit Sante’s supply chain program, including:

    1. Supervision of staff and volunteers involved

    2. Management of warehouse space

    3. Inventory procurement (donated or purchased), and stock management  

    4. Logistics associated with shipping supplies

    5. Working with clinical staff and volunteers to determine materials and equipment needs

 

Financial Management

  1. Assists the Executive Director with the development of the Annual Budget.

  2. Works with the Executive Director, Treasurer, and Office Manager to maintain appropriate financial records and prepare budget reports.

  3. Participates on the board Finance Committee, to assist with fiscal planning, development of financial policies, and strategic direction.

  4. Oversees the fiscal and administrative aspects of contract management.

 

MINIMUM JOB REQUIREMENTS:

Success in this position requires a positive problem-solving attitude, the ability to work with others; business acumen and organizational skills; the skill to work productively with minimal supervision; and the experience to represent Konbit Sante well.  Other qualifications and requirements include:

  • Five or more years of experience directly related to a majority of the specified duties.  

  • Masters of Non-profit or Public Administration, Public Health, or related field highly desirable.

 

SELECTION CRITERIA

  • Ability to work with high degree of independence and accuracy

  • Demonstrates excellent leadership, interpersonal, and supervisory skills

  • Demonstrates good organizational and coordination skills

  • Successful fundraising/development background highly desirable.

  • Demonstrates strong communication skills, both written and oral

  • Demonstrates strong financial planning and management skills

  • Ability to gather data, compile information, and prepare reports using computers and related technology

  • Articulates a mission-oriented philosophy

  • Is comfortable working with diverse individuals and organizations; experience working in a different culture desirable

  • Flexible about time requirements (i.e. able to attend some evening meetings)

  • French or Creole proficiency highly desirable

  • Criminal background check

 

Konbit Sante reserves the right to waive any requirement or substitute for any requirement listed above if it is deemed to be in the best interests of the organization.